Handling of Petitions sent to the Parish Council

Frequently Asked Questions (FAQs)

How can I communicate with the Parish Council?

West Hoathly Parish Council welcomes feedback from its parishioners. The preferred method is through direct contact either

  • Face to face with the Parish Clerk at the Parish Office
  • Through contact with Councillors (click here for Councillor contact details or see the noticeboard beside the Village Hall)
  • By phone on 01342 811301
  • By e-mail clerk@westhoathly.gov.uk
  • Or by letter to the Parish Clerk, Parish Office, Village Hall, North Lane, West Hoathly, RH19 4QG

This allows the Council to answer your questions quickly and if a policy decision needs to be made it will be placed on the appropriate Full Council or Committee agenda. (See also the FAQ on attending and asking questions at Parish Council Meetings.)

If a parishioner feels that their concerns have not been satisfactorily met there is a complaints procedure which is covered in a separate policy.

What is the Parish Council's policy on Petitions?

The Parish Council recognises that petitions are one way in which people can let them know their concerns.

All petitions sent or presented to the Council will receive an acknowledgement within 10 working days. This acknowledgement will set out what the council plans to do with the petition.

The council will treat something as a petition if it is identified as such, or if it seems to the council that it is intended to be a petition. To qualify as a petition there should be a minimum number of 20 signatures of parish residents or people employed in the parish.

To whom should a Petition be sent?

Paper petitions can be sent to:

The Parish Clerk
West Hoathly Parish Council
Parish Office
West Hoathly Village Hall
North Lane
West Hoathly
RH19 4QG

What should a petition include?

Petitions submitted to the Council must include:

  • A clear and concise statement covering the subject of the petition. It should state what action the petitioners wish the Council to take.
  • The name and address and signature of any person supporting the petition.
    The Council will take into account identifiable signatures of people who provide valid addresses, where they live, work or study in the area and may also take into account other signatures.
  • Petitions should be accompanied by contact details, including an address, for the petition organiser. This is the person the council will contact to explain how it will respond to the petition.

Petitions which are considered to be vexatious, abusive or otherwise inappropriate will not be accepted.

Petitions that relate to the subject of an ongoing, imminent or recent (within 6 months) formal consultation will not be accepted.

What will the Council do when it receives any petition?

  • An acknowledgement will be sent to the petition organiser within 10 working days of receiving the petition. It will let them know what the council plans to do with the petition and when they can expect to hear from it again.
  • Details of the petition will also be published on the Hoathly Hub website, although the contact details of the petition organiser will not be included.
  • The petition will be placed on the Full Council agenda, and the petition organiser will be advised of the details

How will a Petition be handled at a Parish Council meeting?

The petition organiser will be given 5 minutes to present the petition at the meeting and the petition will then be discussed by Councillors for a maximum of 15 minutes. The Council will decide how to respond to the petition at this meeting. They may decide:

  • to take the action the petition requests
  • not to take the action requested for reasons put forward in the debate
  • to commission further investigation into the matter, for example by a relevant committee.

The petition organiser will receive written confirmation of the decision.

If a petition is about something over which the Council has no direct control (for example the local railway or hospital) it will consider making representations on behalf of the community to the relevant body.

Local Councillors

Parish Councillors

There are 11 members of the Parish Council who are elected for a 4 year term. The Councillors for the next term of office are:

NameAddressTelephoneEmail
Ken Allfree

Chairman of Planning Committee

Asset & Highways Committee

Finance Committee

Chairman of West Hoathly Village Hall Management Committee

15 Ridleys
West Hoathly
West Sussex
RH19 4HN
01342 810166
Claire Hilton

Planning Committee

Asset & Highways Committee

Tyes Cross Cottage
Tyes Cross Sharpthorne
West Sussex
RH19 4HT
07788185240
Paul Brown

Finance Committee

Chairman of Asset & Highways Committee

Vice Chairman of West Hoathly Village Hall Management Committee

Ashurst
Bulldog Bank
Sharpthorne
West Sussex
RH19 4PH
01342 811866
William Buckley

Vice Chairman of Parish Council

Vice Chairman of Planning Committee

Hook Farm
Hook Lane
West Hoathly
RH19 4PT
01342 811113
Robert Bruce

Planning Committee

West Hoathly Village Hall Management Committee

36 Hamsey Road
Sharpthorne
RH19 4PA
01342 810815
Rita des Forges

Vice Chairman of Asset & Highways Committee

West Hoathly Village Hall Management Committee

Copyhold
Top Road
Sharpthorne
West Sussex
RH19 4PQ
01342 810224
Jennifer Edwards

Finance Committee

Lower Sheriff Farmhouse
Highbrook
Ardingly
RH17 6SP
01444 892594
Neil Greatorex

Asset & Highways Committee

62 Broadfield
West Hoathly
RH19 4QR
07833 292494
Anne Halligey

Chairman of Parish Council

Chairman of Finance Committee

Asset & Highways Committee

Planning Committee

29 Marlpit Road
Sharpthorne
West Sussex
RH19 4PD
01342 811269
Douglas Denham St Pinnock

Asset & Highways Committee

Vice Chairman Finance Committee

Glenrose
The Hollow
West Hoathly
West Sussex
RH19 4QE
01342 810006
07785288554
Vacancy

If you are interested in becoming a Councillor and would like details of the role and how you can put your name forward please contact the Parish Clerk on clerk@westhoathly.gov.uk.

Mid Sussex Councillors

Chris Herseyemail: Christopher.hersey@btinternet.com
Linda Stockwell email: linstockwell@btinternet.com

West Sussex Councillor (Lindfield and High Weald Division)

Andrew Leademail: andrew.lea@westsussex.gov.uk